The contract from last year. The invoice from Supplier X. The minutes from the meeting. Where was that again? What if every document automatically landed in the right place - and you could find it in seconds?
The Problem
Desktop, Downloads, email attachments, various folders. Nobody knows where anything is.
"Where was that contract from...?" Minutes, sometimes hours of lost time.
Final_v2_new_really_final.docx - Which version is current? Nobody knows.
The Solution
Documents automatically land in the right place. By customer, project, type - however you want.
Full-text search across all documents. Type, enter, found.
Always the current version. Old versions in archive. Change history traceable.
Access rights, retention periods, audit trail. Everything documented, everything compliant.
Industry Solutions
Building files, delivery notes, photos of construction progress - all scattered across different phones and laptops.
Project folder per construction site. Photos from phone automatically land in the right project. Delivery notes are scanned and assigned.
Site managers find documents even on the go. No more questions "Where is the photo of...?"
Client files with sensitive data. Strict retention periods. High compliance requirements.
Client folders with automatic rights management. Deletion deadlines are monitored. Audit trail for every action.
GDPR compliance demonstrable. Quick access for client inquiries. Secure archiving.
Patient files, findings, X-rays. Different systems, no central search.
Integration with practice software. Findings automatically assigned to patient. Full-text search across all documents.
Doctors find previous findings in seconds. Less administrative effort. More time for patients.
Technical drawings, test protocols, certificates. Hours of searching during audits.
Structured product documentation. QM documents with versioning. Quick export for audits.
ISO audits prepared in hours instead of days. All certificates available at the push of a button.
Case Study
Technical documentation on 5 different servers. 12,000 drawings, nobody knew which was current. Customer inquiries often took 30+ minutes to search.
Central DMS with automatic versioning. AI-powered recognition of drawing numbers. Integration with ERP for automatic assignment to orders.
Previously, during customer complaints, we sometimes searched for days for the right drawing. Today it takes 30 seconds. That alone paid for the system.
— Head of Engineering
How It Works
We analyze your document types and create a logical folder structure.
Automatic recognition, naming, and filing. Set up once, runs forever.
Short introduction for your team. After that, everyone finds everything in seconds.
FAQ
We migrate them into the new system. Step by step, without chaos. First we analyze your current structure, then we define the new order, and finally we transfer all documents - automated, with quality control.
Yes. Who sees what, who edits what - all configurable. From simple department rights to complex project approvals. Temporary access for external partners is also possible.
We integrate with common tools: Office 365, Google Workspace, SharePoint, Dropbox, OneDrive, as well as CRM and ERP systems like Salesforce, HubSpot, SAP, or your industry-specific software. We clarify the details in the audit.
AES-256 encryption, automatic backups, German data center with ISO 27001 certification. More secure than the local computer. Plus: Audit trail for every change - important for compliance.
That depends on the document volume. Small teams (under 10 employees) are often live in 1-2 weeks. Larger companies with complex structures need 4-8 weeks. We work parallel to your day-to-day business.
Costs consist of one-time setup and monthly hosting. Most customers save more from reduced search time alone than the system costs. ROI typically after 3-6 months.
Yes. After setup, you can create new folders yourself, adjust naming rules, and manage users. For larger changes, we are available as support.
Yes, possible. Important folders can be synchronized for offline work. Changes are automatically uploaded as soon as internet is available again. Ideal for field service and construction sites.
In 30 minutes, we show you what your document workflow could look like. Free. No obligation.
Book Free AuditNo contract. No commitment. Just clarity.
JP